Key Things to Consider while Choosing a Virtual Office
The beauty of a virtual office is that it allows businesses to establish a middle ground between conducting meetings in the living room and renting an office space. A location has never played such an important role in choosing a virtual office. Let’s look at the key factors to consider while selecting a virtual office in Pune.
· Convenience
For all purposes and intents, virtual offices are meant to offer convenience. Therefore, don’t overlook the convenience that a virtual office offers your business. Virtual offices make sure that they don’t take us back to the old days where we used to spend hours in traffic before getting to work.
· Compare Fees and Rates
The price of virtual office space in Pune should be your top concern, especially if you are working in a start-up. However, before you sign up for the cheapest option available, consider the pros and cons of each of the packages available to you. There are many business centres in Pune that offer low rates but with limited options.
· Technology
What would you do with an office without basic access to high-speed wifi, fax, landline phones, etc? A good serviced office in Pune provides you with technological advantages.
· Flexibility
Ask your team about business hours. Do you, your customers and your staff require access during business hours only, or they need it 24/7? This can be a big issue when a client or a customer drops by and the receptionist isn’t available.
· Amenities
It is important to note that all firms require a physical address to register their business. Virtual spaces provide facilities like meeting rooms for rent in Pune and video conferencing in Pune to add credibility to your business at an affordable rate. This comes coupled with free wifi and board rooms to help you conduct meetings.
· Onsite Staff
Your business definitely needs to have good onsite customer care staff to address and answer local clients and do all the essential paperwork. Your virtual office service providers might offer this as an add on service! You can ask your provider for the same.
By keeping these key factors in mind, you can ensure that you, your customers and your staff get the best out of the virtual space you choose in Pune. Don’t forget to read through your agreement to make sure that you are paying for whatever you have asked for.
Smart Meeting Rooms - Features
A smart meeting room is an essential element of a smart office. It consists of all the advanced technological tools that are used for conducting a productive meeting experience. Our video conferencing facility in Colombo allows in-office and remote attendees to work together without having to depend on the location.
Here are some of the features of our conference rooms for rent in Colombo.
Advanced Video Conferencing Tools
A video conferencing software can be considered as one of the most essential features of every meeting room, especially if it is a smart meeting room. These tools offer a smooth interaction with employees and clients and help in scheduling your plan, invite others and start a video conference.
Advanced Video Conference Camera
A video conference camera makes distributed teams interact together at the same time. These cameras can be operated from computers, laptops, and other devices so that the live footage of the meeting is displayed to all.
Advanced video conference cameras provide a panoramic view of the room, making distant team members understand everything that is happening in the room and track the conversation. It encourages a collaborative and productive environment that lets every employee propose and share their views and plans. Smart video conference cameras offer the best quality video and audio. Their advanced technology can adjust to the requirements of the employees and clients taking part in the meeting.
Whiteboard Devices
Whiteboards can be defined as a portable productivity tool, used by in-office as well as remote workers. These whiteboards can share ideas with your team members and help you in noting down and sending your thought process and workflow with others. Our meeting rooms for rent in Colombo consist of high-quality wall-mounted whiteboards or rolling portable whiteboards.
Advanced meeting rooms are generally installed with smart whiteboards. It is easier to view and share ideas among distant participants using this accessory. They are connected with various innovative and collaborative apps so that written content can be shared with the participants after the meeting is over. It allows everyone to know the point of discussion of the meeting.
Advanced Analytics and Problem-Solving Tools
Smart meeting rooms consist of different analytics tools that assist IT professionals to see how meetings are conducted so that they can make necessary changes and enhance the experience of the employees and clients. These tools assist professionals to know everything about the meeting spaces.
Our conference room for rent in Colombo is ideal for hosting all kinds of events. It is available to both members as well as non-members. We will provide you with well-equipped, simple and yet the most effective meeting rooms for hosting events.
How Office Amenities Boost Team Productivity
Workspace amenities and workplace culture play a significant role in the output of an organization. As employees are the strength of an organization, their physical and mental well-being is crucial as it boosts productivity. Thus, adequate advanced amenities along with a good work culture are two essential criteria for creating a productive environment and determining employee loyalty. Our business center in Colombo provides all the necessary amenities.
Let us have a look at how office amenities can improve team productivity.
Introducing Natural Elements Influences Work Output Positively
Studies reveal that natural light, warm temperature, and a certain level of ambient noise play a key role in improving employee engagement. Employees' productivity increases in workspaces that bring in natural elements. Companies must aim to maximize natural lighting and adjustable lighting systems as it lowers eye strain, headache, and stress. Adding greenery to workspaces is also an effective step as it cleans the air and provides a calm atmosphere.
Encourage Technological Advancement
Today, an office without advanced equipment that performs different functions is unimaginable. Our office space on rent in Colombo has automated board rooms with seamless wi-fi connectivity, state-of-the-art infrastructure, expertly crafted IT solutions, high-performance audio/visual technology, and more.
We have also installed digital boards and flip charts in our office for carrying out discussions, training sessions, and to conduct meetings more efficiently. All such amenities in an office boost employee productivity.
On-Site Fitness Centers
On-site fitness centers are one of the most effective ways to retain old employees and attract new talent. Maintaining fitness boosts employee morale and lowers the number of absentees.
Various well-reputed companies such as Unilever have developed a “Wellbeing Zone” within their office where employees can opt for different fitness activities that include yoga, massage, and stretching. Besides, many companies have also introduced a sleeping zone known as "nap pods" for employees to recharge and revitalize.
Companies must invest in employees’ health and mental wellness as it plays a key role in influencing their work rate. From installing fitness equipment to creating a dedicated area or a space that encourages mental wellbeing is something that all companies should ideally offer their employees.
Create a Collaborative Environment
Every company must try to create a collaborative environment inside the office where the employees get the opportunity to meet new people. We organize various networking events in our coworking office space in Colombo where one can collaborate with industry leaders, view product exhibitions that support a cause, and several other activities.
Besides offering a valuable experience to employees, it is also highly beneficial for companies as one gets seamless business transition and connectivity through such events.
Our business centre in Colombo offers a perfect combination of advanced coworking workspace with all the necessary amenities and a productive environment to work. You will get serviced offices, meeting rooms, co-working spaces, and virtual offices, comprising a healthy work culture that will motivate employees to maximize their output.
The Growing Market of Shared Office Spaces in India
India has become a major hub for new businesses and start-ups. There are hundreds of young freelancers and entrepreneurs trying to establish themselves with their startups and small businesses and coworking spaces in India. The serviced office spaces in Chennai is an ideal environment for working. It reduces costs and liabilities, comprises existing IT infrastructure, and provides flexibility in terms of payment.
Benefits of Shared Office Space or Coworking Space
Let us have a look at some of the many advantages of serviced office spaces for rent.
Low overhead
Establishing a small enterprise or doing freelance jobs will require some overhead expenses and is a time-consuming procedure. Getting a membership or renting a shared working space can not only cut overhead costs but will also free you from the burden of supplementary utility bills and service providers. You can eliminate the hidden costs associated with a traditional lease by paying only for the space you are using.
When it comes to shared office spaces, you do not have to furnish it. The fully furnished office spaces in Chennai offer free facilities such as WiFi, phone services, printing facilities, complimentary beverages, mail distribution, kitchenettes, privacy nooks, meeting rooms, on-site support, and more.
Networking opportunities
One of the most common problems faced by small businesses and freelancers is the lack of networking opportunities. However, the collaborative environment of furnished office spaces for rent offers a chance to improve your networking and start a conversation with everyone you meet, from potential clients to business partners.
There is like-mindedness between clients in a shared office space, which often leads to progress, innovation, and collaboration. Meeting people from different spheres of work will help in adapting to the changing dimensions of work culture and will introduce you to new ideas and innovations.
Flexibility
Using a shared working space will provide you with immense flexibility in three areas. You will have several options to choose from, you will not have to pay a year-long lease and you will be provided with all the benefits with just a monthly fee.
You will also get flexible cost options that will keep your costs down. You do not have to pay any upfront fees or deposits and you can choose from several plans. Besides this, you will also get flexible space options.
Educational opportunities
Shared office spaces will provide various educational opportunities. Most of the shared working spaces host many educational programs such as hands-on programming, panel discussions, workshops, and many more. These opportunities offer young entrepreneurs tackle industry roadblocks, craft the perfect press release, and many more.
The working culture in India has changed a lot with the development of technology. People have become more flexible with time and location. Instead of the traditional 9 to 5 routine, people now work together from different parts of the world. And if you need people in a specific location, we also have co-working spaces for that. This is why the market for coworking spaces has been growing rapidly in India.
A Guide On Virtual Office Spaces in Hyderabad
A virtual office space allows employees to work from distant places by offering several business functions accessible through the internet. It enables businesses to have a professional address at a desirable location without having to pay rent for a physical space. The virtual office spaces in Hyderabad offer businesses, facilities of a physical office without any actual desk or space.
Features of Virtual Office Space
A business address in a posh area
With virtual offices, you get a registered business address. This can be used across all types of written communications such as business cards, the company's web page, and letterheads, thereby boosting your brand.
Checking and forwarding mails
All posts and mails will be delivered to a single address. There will be a receptionist to check your postal mails, read the information, and send it to you through email immediately. Confidentiality will be maintained, and your business will remain operation 24/7.
Receiving and handling calls on your behalf
With virtual office spaces, there’s no chance of missing an important client call. Virtual offices provide you with provisions of answering calls on your company’s behalf even if you don’t have enough people. A receptionist will be present at the virtual office address who will handle all your phone calls, tweets, and text messages. The receptionist will convey or transfer the phone calls to you.
Workspaces
Sometimes, virtual office for rental offers added workspace amenities like co-working spaces, offices, and hot-desk options. You can use these facilities in case you need a physical office and pay as per usage.
Different services such as a kitchenette, modern decor, broadband, air conditioning, refreshments, conference calling, fax machine, storage, and printer copier, etc are usually offered with virtual offices.
Advantages of a virtual office space
Let us have a look at the benefits offered by a co-working office space in Hyderabad:
- One of the main requirements for a business or a start-up is to have a professional address of its own. However, having an occupational or physical address is not always possible for many start-ups or small businesses. In such scenarios, virtual office space comes to their rescue. Co-working office space for rent provides a professional business address at a prestigious office location.
- You can save money that you would have to otherwise pay for renting a physical office space. Moreover, you won’t have to spend anything on furnishing or setting up other equipment in your office. Having a virtual office space will save your time and money on commute.
- There are less risk and liability in having a virtual office space, mainly for small businesses and startups. You do not have to invest substantial capital in virtual office spaces; thus, you can also diversify or expand to other markets if you want.
- Another advantage of virtual office space is that you can work as per your choice as it offers flexibility to employees.
So make the most of virtual office space if you wish to run a flourishing business, especially in Hyderabad.
WTC - Premium office spaces in Colombo
Nowadays, the concept of shared working space is gaining massive popularity among entrepreneurs and urban professionals. The World Trade Center Colombo is one such premium grade international complex that comprises of prime office and retail space. Some of the local industries present in WTC are real estate, import, and export, financial and professional services, government/public services, information technology, and software, etc.
WTC - Occupying pride of place
The World Trade Centre, located in Colombo, is a 39-storey commercial project that covers an area of 750,000 sq ft of rentable space. It is the single most substantial investment in Sri Lanka by a Singaporean company. It stands at a height of 152 meter or 499 ft and is one of the tallest twin towers in the entire South Asia.
The entire building was completed in the year 1996, and the amount spent on it was US$ 130 million. Currently, it comprises more than 120 well-known local and foreign companies. The mighty tower offers a beautiful view of the great Indian Ocean.
WTC has also won many awards. It has won the Gold Flame Award in 2010, the Most energy-efficient hotel and building sector installation award in 1998, Silver Award in 2013, and many more.
Location
Other than the world-class facilities and amenities, it has a prime location. It is located in the heart of the city at Colombo's Central Business District. It is located near the Bandaranaike Airport, which is at a distance of 50-minute drive and the nearest railway station is Fort railway station that is three minutes away.
It is well connected to the rest of the parts of the city. It has easy access to all the main buildings of the city, such as the banks, five-star hotels, government offices, headquarters of some of the largest business organizations in the city, etc.
Advantages of shared office space
There are many benefits to using a shared office space. You can choose from various furnished offices for rent in Colombo, sizes ranging from 1 to 100. The World Trade Centre Colombo comprises of 240 workstations, conference rooms, meeting rooms, board room facilities, etc.
This fully furnished office space in Colombo will offer you a prime workspace comprising of the largest B2B network, facilities management for diverse properties, energy consulting and green building management, and real estate agency services or trading. You will also be provided with WiFi and phone connectivity.
You will also be provided with the option of customizing the infrastructure and the technology of your furnished office for rent in World Trade Center Colombo as per your wish.
What Makes a Good Business Center?
Bangalore is home to 25% registered startups, making it one of the fastest-growing tech startup hubs in India. Working outside of the traditional office has become very popular in the startup level industries in the past few years.
There is an ongoing demand in the business center industry. Every business center needs to have some basic amenities to fulfill every business' needs.
Finding a nice business center can save a lot of resources for the industry. Here are a few common qualities which you should look for while searching for a business center in India.
- Basic Amenities
Before you decide on anything, you need to make sure that serviced office space in India has basic amenities like meeting room, security, cafeteria, high-speed internet, and reception.
The ideal office space will provide you with essential desk space with meeting rooms so that you can operate your complete operations from the business center.
- Accessibility
The location of the business centre is an important aspect. Your business should be accessible to your clients or your customers and should also be suitable for your staff.
It needs to be a prime location from where you can operate all your operations with ease.
If you need a place in the middle of a bustling city or near a city, it is going to cost you a lot more. You have to analyze your budget and necessary amenities and then make a decision about the location.
- Quality over Design
The design of the place is important, and it should always be considered. But the quality of architecture matters a lot more than the design. Dysfunctional beautiful infrastructure is not something you should look for in a serviced office space in Bangalore.
You must have furniture that's fulfilling both visual and functional aspects.
For example, If you have a fantastic chair in the visual aspect, but is not comfortable, then it's not going to work.
It is one of the aspects which is overlooked but is very important.
- Availability of In house Staff
Always check for the availability of staff to cater to all your needs in the business center. You need staff for the lobby, tech support, janitorial staff, etc.
Always check for availability of in house staff in office space for rent. If the staff is not available, you'll have to invest your time in solving basic problems, and your attention might be diverted from the most important goal.
These are the essential business services required for business spaces. It is essential that you analyze all the functional aspects that are necessary for your organization. You need to find a local which will be suitable, comfortable, and accessible for the client, the business owner, and the staff.
